Hellenic Voluteering Act (Hellva) is based on a sponsorship model where a sponsor is supporting one or more children by paying a standard fee for their annual needs. Most of the children supported by Hellva are living in the Jinja region of Uganda.
When Hellva started gaining popularity the founder and president of the organisation, Ms. Giolanda Pierakea, realized that it was time for an information system that would help her and the other members of Hellva to manage the growing number of sponsors, supported chidren and donators.
The application that would be developed, should answer the following requirements:
In order to answer the requirements of the project the approach of a web-based application supported by a database was selected.
The main difficulty of this application was the management of thousands of contacts and the coordination of the sponsorship procedures. In order to overcome these difficulties we created a sophisticated search and filtering functionality so that the administrators of Hellva could now easily identify:
Finally for the creation of the "Sponsorhip Cards" in printable format we created a mehcanism to produce these cards in PDF format. This way the organisation managed to further reduce its expenses by sending the Sponshorship Cards as attachments to the sponsors, instead of printing and then mailing the cards by post.
After four years of operation, the application is still used and succesfully assists the volunteers of Hellva.